Friends of Blundell's Preparatory School

We are a volunteer group of parents who fundraise for the school by organising various social events throughout the year for both pupils and their parents. The profit we make is put towards purchasing equipment for the children such as the pirate ship and the ping pong tables. Our meetings are fun and lively as are our events! To be a member of the Friends of Blundell’s Prep is an extremely rewarding experience as well as a great way to meet other parents. If you are interested in joining us, please contact Helen Williams via the school office.

Terms of Reference

Committee Name

Friends of Blundell’s Preparatory SchoolVisiting entertainer

Type

Voluntary Parents of the school

Purpose

To facilitate events where parents, pupils and staff of Blundell’s Prep School can meet on a social basis.

Charges made will cover running costs and facilitate profit which will be donated to the school after due liaison with them. Such profits are used to enable the purchase of goods or equipment that are over and above the usual curricular needs of the pupils.

Scope

  • To raise moneys for Blundell’s Preparatory School as listed above.
  • The committee runs a nearly new uniform shop, managed by one committee member with 2 members to assist. Sales proceeds are apportioned between parents supplying the clothes and the FOBP to be used as above.
  • To run or support charitable events at the discretion of the members. To donate a percentage of each event to the current designated charity as voted for by the committee.

Christmas market   Dancing

Authority

From time to time the committee shall appoint a Chairperson, Treasurer and Secretary. At meetings where the elected chairperson is not in attendance, a Chairperson for the purpose of that meeting alone will be appointed. Voting decisions will be by way of majority. The quorum is 5.

Membership

The committee membership shall consist of not less than 6 members at any time and no more than 12. Membership of the committee shall consist of current parents/guardians of children at Blundell’s Preparatory School. The Chairperson, Treasurer and Secretary shall be appointed by the committee. It is recommended that no member serves longer than 4 years, although by no means compulsory. It is also recommended that no member serves as Chair, Treasurer or Secretary for more than 2 years. The current members are listed below:

  • Lisa Moran (Chair)
  • Victoria Scoble (Treasurer)
  • Michelle Thomas (Secretary)
  • Sarah Southgate (Manager of Nearly New Shop)
  • Karen Cronkshaw
  • Saraid Greswell
  • Susannah Knight
  • Lucy Boyd
  • Gabby Borradaile

Parents wishing to become a committee member should contact the Chair. Election by voting by the committee shall take place if there are more applicants than vacancies. Members wishing to resign should do so with a terms notice. Members should be able to attend most meetings.

Meeting Arrangements

Meetings are held as required but with a minimum of one a term. They take place in the pre-prep library and follow a set agenda as set out by the Chair prior to the meeting. There must be at least 5 members at every meeting. Minutes are taken by the Secretary and distributed promptly to all committee members, the Head Master and the School Secretary.

Social events   Bonfire Night

Accounts and Finance

The committee has three bank accounts, as follows:

  • Main account – used to hold profits and surplus for distribution
  • Reserve account – used to retain a float to fund forthcoming events
  • Nearly new uniform account – used as the main account and in addition to pay parents for sold clothing.

All accounts are held at Nat West Tiverton Branch. Two signatures are required for cheques, one of whom should be the treasurer.

Funds will be available to the committee for expenses incurred to arrange forthcoming events. These funds will be drawn from the reserve account. Expenses will only be paid with pre-authorisation from the Chair/committee vote and must be accompanied with a receipt as proof of purchase. All expenses are to be submitted to the Treasurer.

The Treasurer keeps appropriate accounts which are audited by independent accountants, appointed by the committee.

Resources and Budget

 School resources are used with the permission of the Head Master/Head of Pre Prep. Funds will be available to the committee for expenses incurred to arrange forthcoming events. These funds will be drawn from the reserve account.

Expenses will only be paid with pre-authorisation from the Chair/committee vote and must be accompanied with a receipt as proof of purchase. All expenses are to be submitted to the Treasurer.

Review

The Terms of Reference shall be reviewed annually at the beginning of the academic year by the committee and forwarded to the Head Master.

The committee does not carry out or raise funds within the meaning of “Charitable Purposes” as set out in the Charities Act 1993 or associated legislation.